Good afternoon, Harmony Families!  We are writing this letter to inform everyone about an on-campus photography opportunity and activity for the Seniors’ graduation.

ESTE DOCUMENTO SERÁ PUBLICADO EN ESPAÑOL.

INTRODUCTION:
Mr. McCollister, Ms.Winn, all of the Harmony Faculty, and the Seniors Class of 2020 Council have worked incredibly hard and quick to give everyone the best graduation activity that is possible with our circumstances.  The following process has been designed to keep everyone as safe as possible from exposure to the COVID-19 virus.  We have attempted to join together two different needs: a ceremony that is safe for people, and an activity that involves Seniors and families.

DATES:
On Friday, May 22nd, Seniors must come to campus to pick up their caps and gowns (and, we hope, any cords or stoles the Senior has earned).  The HOURS are the same as the locker-contents pick-up.  See other announcements about those hours.

On Saturday, May 23rd, the school will set up a tent and stage outside of the school so the Senior can walk across it for pictures and video.  The tent and stage will be in the back, between the cafeteria and gym, under the awning.

TIMING:
In order for this graduation activity to work for everyone, we require that you sign up for a specific TIME SLOT.  In this 5-minute time slot, the Senior will be able to come on-stage.  The Senior’s name will be called, and the Senior will walk across the stage.  After the Senior comes off the stage, we will have a photographer ready to take graduation ceremony pictures.  These graduation pictures will be given to you in the form of an electronic file and a few physical copies.  Family are also welcome to take pictures.

See the sign-up weblink below.  Every Senior needs to choose a time slot and sign-up.

PROCESS:
After walking across the stage and getting pictures, each Senior’s family has up to 4 more minutes to take pictures.  Every Senior’s walk across the stage will be recorded with our professional videographer and compiled into one large video. This video will be a part of our graduation ceremony video that will be broadcast live on June 20th at 6:00 p.m. CST.

MAXIMUM TIME:
The maximum time for each Senior to spend on-stage and in-tent is 4 minutes and 30 seconds.  Then the Senior and family must exit, so the next Senior and family can come in.  Note: Late arrivals will be put at the end of the timeline.  They will not be permitted to enter the tent and stage until everyone else has finished.

DRESS CODE:
Seniors should wear their cap and gown, and (if we have received them in-time) any honor cords or stoles.  Under that, Seniors should wear formal attire.  Caution: We will have a stage, so Senior girls must be careful wearing high heels.  All HSAC dress code guidelines apply during this time.

Dress Code Approvals: Caps must be approved by a faculty member before walking the stage and being photographed.  No inappropriate cap designs or informal attire will be permitted inside to be photographed.  Seniors are strongly advised to check attire with a Faculty member BEFORE arriving on-campus that date.  Consulting with Ms. Callis in advance is recommended.

HOW MANY GUESTS:
Maximum of 2 cars per Senior and 10 guests total to enter the tent.  Each Senior has a maximum of 5 minutes to enter the stage tent, to walk across, to take pictures with family, and to exit.  We have a timeline and cannot accommodate longer time spans.

TRAFFIC FLOW/PARKING:
We require that everyone stay inside their vehicles until it is near their time to enter the stage tent.  This is to maximize safety for HSAC staff, students, and other guests.  Traffic Staff will direct the Seniors’ families to park in their time slot’s parking space in front of HSI Elementary.  Please follow the directions of the Traffic Staff who are directing traffic.  Show up at least 15 minutes before your time slot.  If you miss your time slot, we cannot guarantee we will have time at the end to add you in.

QUESTIONS:
If you have any questions, feel free to reach out to the Seniors Class of 2020 Council or the HSA-C Faculty:

DANIEL ALI, President Class of 2020 Senior Council:
daniel.ali.5432@gmail.com

JAMES MCCOLLISTER, Sponsor-Class of 2020 Senior Council:
jmccollister@harmonytx.org

KIRSTEN WINN, Sponsor-Class of 2020 Senior Council:
kbloss@harmonytx.org

MICHAEL TEEGARDEN, Head Counselor
mteegarden@harmonytx.org

TIMESLOT SIGN-UP SHEET:
https://docs.google.com/document/d/1H_LkNFQTJqMvwbxJWX3PqgCpv3XQrme8fMcxN40r1xE/edit?usp=sharing

LIST OF DETAILS:
Dates – 05/18/2020 – 05/22/2020 – Seniors sign up on Time Slot to set their reservation.  Online document.
Date – Friday, 05/22/2020 — Seniors pick up caps, gowns, and (hopefully) cords and stoles.  At HSAC.
Date – Saturday, 05/23/2020 — Seniors and family (max of 2 cars and 10 guests) come to campus; park; follow the timeline; walk the stage/take pictures; exit campus.
Dress code – All HSAC dress code rules still apply.  No inappropriate attire will be permitted.
Late – Late arrivals will be put at the end of the timeline.  They will not be permitted to enter the tent and stage until everyone else has finished.
Maximum of 2 cars per Senior and 10 guests.  Each Senior has a maximum of 5 minutes to enter the stage tent, to walk, to take pictures with family, and to exit.